OFFICE SECRETARY

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The secretary will ensure the smooth and efficient running of the office. She will be the primary point of contact for inquiries and requests; organize and maintain files and equipment. Our ideal candidate should be able to prioritize tasks and complete work with minimal supervision.

Duties and Responsibilities

  • Receive and respond to calls, emails, letters, and direct inquiries
  • Arrange, coordinate and manage scheduled meetings; prepare meeting documents, proofread and edit documents to ensure there is no grammatical error
  • Maintain content management system
  • Coordinate conferences; complete conference registration for company employees, and make travel arrangements for office personnel
  • Maintain updated contact information for company employees, clients, and keep such information confidential.
  • Write and distribute routine correspondence, compile data and prepare reports
  • Read secretarial publications and attend workshops to improve skills over time
  • Fulfill other secretarial duties as required.

Skills and Qualifications

  • Familiarity with office organization techniques
  • Trustworthy
  • Maintains confidentiality
  • Professionalism and a good attitude
  • Multitasking and strong time management
  • Well-organized and detail-oriented
  • Excellent verbal communication
  • Strong writing skill
  • Proficient with the use of computer and Microsoft office suite
  • OND/HND Holder